Information for exhibitors

Important deadlines

February 22 Cancellation of reserved booth space
March 29 Submission of plan or “sketch” for island/peninsula display for approval
Final payment on booth rental
Submission of corporate profile and logo
April 26 Request to distribute food and beverage in the booth
Request to use COS logo
Request for hotel room drops
Approval of any incentive
May 3 Booth staff registration
May 27 Hotel reservations at group rate


Exhibit move-in and move-out

Load-in and booth setup Wednesday, June 12, 1400–2000
Service desk Wednesday, June 12, 1400–2000
Thursday, June 13, 0800–2000
Booth setup and move-in Thursday, June 13, 0800–2000
Teardown and load-out Sunday, June 16, 1330-1800


Exhibit hours

Friday, June 14, 0930–1730
Saturday, June 15, 0930–1730
Sunday, June 16, 0930–1330

Delegate breaks and lunches will be served in the Exhibit Hall; lunches for exhibitor representatives will be served in the Exhibit Hall 1145–1215.

Morning break: 1000–1045
Lunch: 1215–1330
Afternoon break: 1500–1545

Contact information


Christine Bruce
Coordinator, Meeting Logistics & Exhibits
Canadian Ophthalmological Society
Tel: 613.729.6779 x226
Fax: 613.729.7209


Freeman Exhibitor Services
Tel: 613.748.7180 x234


John Santini
Director of Operations
ConsultExpo Inc.
Tel: 514.482.8886 x1