Information for exhibitors

Important 2020 deadlines

March 6 Cancellation of reserved booth space or tabletop
April 10 Final payment on booth rental
Submission of plan or “sketch” for island/peninsula display for approval
April 24 Request for hotel room drops
May 8 Request to distribute food and beverage in the booth
Request to use COS logo
Approval of any incentive
May 18 Booth staff registration
June 1 Hotel reservations at group rate

Exhibit move-in and move-out

Load-in and booth setup Wednesday, June 24, 1400–2000
Service desk Wednesday, June 24, 1400–2000
Thursday, June 25, 0800–2000
Booth setup and move-in Thursday, June 25, 0800–2000
Teardown and load-out Sunday, June 28, 1330-1800

Exhibit hours

Friday, June 26 0930–1730
Saturday, June 27 0930–1730
Sunday, June 28 0930–1330

Delegate breaks and lunches will be served in the Exhibit Hall; lunches for exhibitor representatives will be served in the Exhibit Hall 1145–1215.

Morning break 1000–1045
Lunch 1215–1330
Afternoon break 1500–1545

Contact information


Christine Bruce
Coordinator, Meeting Logistics & Exhibits
Canadian Ophthalmological Society
Tel: 613.729.6779 x226
Fax: 613.729.7209


Freeman Exhibitor Services
Tel: 613.748.7180 x234


John Santini
Director of Operations
ConsultExpo Inc.
Tel: 514.482.8886 x1